Planning and Preparation
Before you start implementing Enterprise Keywords Search, you need to plan and prepare your infrastructure and data. Here are some key considerations:First, you need to ensure that you have SharePoint 2013 Enterprise installed and configured on your server. Enterprise Keywords Search requires a minimum of two servers: one for the search component and another for the query component.
Next, you need to prepare your data by creating a content database and populating it with content that you want to make searchable. This can include documents, emails, and other types of files.
It's also essential to consider the scalability and performance requirements of your search solution. Enterprise Keywords Search can handle a large volume of data, but you need to ensure that your infrastructure can support it.
Configuring Enterprise Keywords Search
To configure Enterprise Keywords Search, follow these steps:- Launch the SharePoint Central Administration console and navigate to the Application Management section.
- Click on the Manage Service Applications link and select the Search service application.
- Click on the Enterprise Keywords Search link in the left-hand menu.
- Click on the New Enterprise Keywords Search Service Application link and enter a name and description for your new service application.
- Choose the database server and database name for your service application.
Once you have created the service application, you need to configure the crawl schedule and the types of content that you want to crawl. You can also configure the search schema and query settings to fine-tune the search results.
Creating and Managing Enterprise Keywords
- Launch the SharePoint Central Administration console and navigate to the Application Management section.
- Click on the Manage Service Applications link and select the Search service application.
- Click on the Enterprise Keywords link in the left-hand menu.
- Click on the New Keyword link and enter a name, description, and synonyms for your new keyword.
- Choose the scope of your keyword (e.g. site, site collection, or farm-wide).
Once you have created your keywords, you can manage them by adding new synonyms, deleting keywords, or modifying their scope.
Querying and Refining Search Results
Once you have created and managed your Enterprise Keywords, you can start querying and refining your search results. Here are some key steps:- Launch the SharePoint search center and enter a search query in the search box.
- Use the Refine search results feature to narrow down your search results based on various criteria (e.g. file type, author, date modified).
- Use the Enterprise Keywords Search feature to search for specific keywords and phrases.
- Use the Advanced Search feature to search for specific fields and criteria.
Monitoring and Troubleshooting
Once you have implemented Enterprise Keywords Search, it's essential to monitor its performance and troubleshoot any issues that may arise. Here are some key steps:- Use the SharePoint Central Administration console to monitor the search service application and its components.
- Use the Search Administration console to monitor the crawl schedule and search index.
- Use the SharePoint Health Monitor to monitor the health and performance of your SharePoint farm.
| Component | Description | Impact on Search |
|---|---|---|
| Indexing | The process of creating a searchable index of content. | Slow indexing can lead to poor search results. |
| Querying | The process of retrieving search results from the index. | Slow querying can lead to poor user experience. |
| Crawling | The process of discovering and indexing new content. | Slow crawling can lead to outdated search results. |
By following this guide, you can ensure that your SharePoint 2013 Enterprise Keywords Search is properly configured and performing optimally.